February 08, 2013 Meeting
Agenda
TAFT COLLEGE
GOVERNANCE COUNCIL AGENDA
February 8, 2013
12:10 pm – 2:00 pm
Cougar Room
Facilitator: Vicki Herder
Recorder: Kanoe Bandy
Timekeeper: Sharyn Eveland
1. Approval of Minutes of January 11, 2013 —5 minutes
2. Accreditation Self Study Memo and Instructions for Chairs (led by Eric Bérubé)
– 15 minutes
3. ACCJC Actions at January 2013 Meeting (led by Eric Bérubé) – 10 minutes
4. 2013-14 Budget Planning and Budget Committee Report (led by Dena Maloney) –25 minutes
5. Campus Safety Planning Update (led by Brock McMurray) – 15 minutes
6. Strategic Planning Committee report (led by Val Garcia) – 10 minutes
7. Spring Retreat Planning (led by Eric Bérubé) – 15 minutes
Next Meeting:
March 8, 2013
Minutes
TAFT COLLEGE GOVERNANCE COUNCIL MINUTES
February 8, 2013 12:10 pm–2 pm Cougar Room
Members Present: Kanoe Bandy, Patti Bench, Debra Ekdahl, Sharyn Eveland, Greg Golling, Sandi Graham, Vicki Herder, Brock McMurray, Dena Maloney, Sonja Swenson, and Tony Thompson
Members Absent: Kamala Carlson, Fernando Lara, Velda Long and Jim Nicholas
Guests: Eric Bérubé, Brandy Cramer, and Sheri Horn-Bunk
Facilitator: Vicki Herder Recorder: Kanoe Bandy Timekeeper: Sharyn Eveland Minutes: Melissa Blanco
APPROVAL OF MINUTES
The minutes of the meeting held January 11, 2013 were approved by consensus.
ACCREDITATION SELF STUDY MEMO AND INSTRUCTIONS FOR CHAIRS
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Eric distributed a packet of information which included the following (copy attached
to official minutes):
- Memorandum dated 1-24-13
- Tentative Timeline and Process for 2015 Accreditation Self Evaluation—Revised January 22,2013
- Accreditation Self-Study Steering Committee Chairs Spring 2013
- Eric stated these handouts have been distributed to all the chairs of the subcommittee so they are aware of timelines and expectations.
- The sub-committee chairs need to send their committee member wish lists to Debi Wooley.
- Dena and Eric will look at the list and balance the sub committees.
- Recommended to balance the committees with a mix of classified, management, and faculty to have a variety of perspectives.
- Dena and Eric will send out an email to inform the staff and faculty to step-up and participate on these subcommittees. It is to everyone’s advantage to volunteer and participate. (ACTION ITEM)
Governance Council
ACCJC ACTIONS AT JANUARY 2013 MEETING
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Eric Bérubé stated action letters have not been released yet and should be sent out on February 11th
- Delay due to new Federal Department of Education guidelines.
2013-14 BUDGET PLANNING AND BUDGET COMMITTEE REPORT
(Led by Dena Maloney, Superintendent/President)
- Dena stated the Budget Committee met February 5th and discussed the charter.
- The committee reevaluated what the committee should be doing.
- BC members should understand the budget process and how districts are funded.
- BC members should serve as a communication tool and share updates and information with the Governance Council and those on campus.
- The BC also reviewed the Governor’s budget along with a PowerPoint presentation regarding
the Budget Development process which was shared with the Governance Council.
- Reviewed how community colleges’ budgets are developed
- Reviewed the Governor’s proposed budget for community colleges
- Reviewed Governor’s 2013-2014 budget proposal policy recommendations
- Reviewed our next steps
CAMPUS SAFETY PLANNING UPDATE
(Led by Brock McMurray, Vice President of Student Services)
- Brock stated the campus now has a campus-wide notification emergency message system/voice message.
- The switchboard operator is now considered the “command center” to send out phone messages.
- The District will be entering into a contract to communicate via cell phone and text messaging for emergencies.
- A hand radio communication system will be in place along with an exclusive communication channel with the Taft Police Department.
- The District will be contracting out to develop a campus-wide safety plan.
- Sergeant Buford is our liaison and assigned to Taft College.
- A safety document for lock down procedures has been distributed to the entire TC family.
- An emergency response guide has also been developed and will be distributed to everyone soon.
- The Counseling Center is working on a violence prevention guide and identifying those with mental illness. There is more work to be done in this area.
- Brock and Dena met with WESTEC to ensure they are also prepared. They found there is great expertise out at WESTEC.
STRATEGIC PLANNING COMMITTEE REPORT
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Val Garcia was not present to provide an update so Eric Bérubé volunteered.
- Eric stated the SPC met last Friday.
- They are looking at the impact of the new standards that will be coming out next year.
- The committee will be looking at the program reviews that are starting to be submitted.
- There will also be a survey of the IT services.
- Eric distributed a letter from the ACCJC dated January 31, 2013 (copy attached to official minutes) regarding new standards concerning data on student achievement.
- IR will look at what it’s doing to meet these new mandates.
- Sharyn requested a copy of the attachment that was mentioned in the letter. Eric stated he would email it to the members. (ACTION ITEM)
SPRING RETREAT PLANNING
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Eric stated Dena and Tony will be meeting to discuss the planning retreat and agenda.
- Dena stated she wanted there to be a “focus” for the retreat such as student success or ARCC.
Facilitator: Dena Maloney Recorder: Sharyn Eveland Timekeeper: Tony Thompson
Next Meeting: Friday, March 8, 2013 at 12:10 pm Meeting Adjourned: 1:15 pm
Respectfully submitted by:
Melissa Blanco