December 13, 2013 Meeting
Agenda
Governance Council
December 13, 2013
11:00 am – 12:00 pm (NOTE ADJUSTED TIME FOR STAFF HOLIDAY POTLUCK)
Cougar Room
Facilitator: Sharyn Eveland
Recorder: Mark Williams
Timekeeper: Sonja Swenson
Minutes: Debbie Hegeman
1. Approval of Minutes from November 22, 2013 5 minutes
2. Outcome of Scoring of Resource Requests – Discussion 20 minutes
(led by Eric Berube)
3. Report on Progress in Establishing the Student Success and
Access Committees (led by Darcy Bogle and Mark Williams) 10 minutes
4. Next Steps in Evaluating the DeAnza Integrated Planning Model
For Taft College Institutional Planning (led by Eric Berube) 20 minutes
Next Meeting: January 10 12:10 – 2:00 pm
Call for:
Facilitator
Recorder
Time Keeper
Minutes
GOVERNANCE COUNCIL MINUTES
December 13, 2013 11 A.M. – 12 P.M.
Members Present: Kanoe Bandy, Sheri Black, Darcy Bogle, Kamala Carlson, Brandy Cramer, Sharyn Eveland, Bruce Ferguson, Greg Golling, Dena Maloney, Brock McMurray, Laura Riss, Sonja Swenson and Mark Williams.
Members Absent: Victoria Jacobi, Velda Pena, Mylasi Smith, and Tony Thompson.
Guests: Eric Bérubé
Facilitator: Sharyn Eveland Recorder: Mark Williams Timekeeper: Sonja Swenson Minutes: Debbie Hegeman
APPROVAL OF MINUTES
The minutes of the meeting held November 22, 2013 were approved by consensus.
OUTCOMES OF SCORING OF RESOURCE REQUESTS
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
Eric distributed the final scoring sheet of the non-personnel items sorted in order of ranking by the Governance Council (copy attached to official minutes).
Greg Golling – Can the current process be skipped if grant or other outside funding is paying for the item?
- The items on the list are from the previous year therefore with the built-in process delay all sources of funding should be considered, i.e. grant, categorical, foundation.
- If an item is mandatory for a program – even if ranked low – other means of funding should be researched.
- Finding alternative sources of funding is a “good thing”.
- Time delay can cause an issue – some items on the list may need funding much more rapidly than a “two-year process”.
- Refine the process – a step which seems to be missing is the double check to see if items have already been funded.
- Ranking items takes time – recommend removing items from the list which have already been funded.
- Indicate with the request whether the item is mandatory for the program.
- Change process to include three criteria; 1) Mandatory, 2) Funded, 3) Needs funding
- Process is evaluated every year in the spring.
Consensus: Eric will remove items from the list which have already been funded and distribute to committee for informational purpose. The recommendations will be forwarded to the Budget Committee to identify potential sources of funding then forwarded to the President.
Governance Council December 13, 2013 Page 2
STUDENT SUCCESS AND ACCESS COMMITTEE INFORMATION
(Led by Darcy Bogle, VP of Student Services, and Mark Williams, VP of Instruction)
Student Success Committee is scheduled to meet in January 9, 2014 at 10:10 a.m. in T15. This committee will be taking the place of the old Matriculation Committee which was a very large group. Darcy reported goals will be established during this first meeting.
Access Committee is scheduled to work on their Charter during in-service in January 2014. Mark previously sent out an email asking for anyone interested in participating on this committee to contact him.
NEXT STEPS IN EVALUATING THE DEANZA COLLEGE INTEGRATED PLANNING MODEL FOR TAFT COLLEGE INSTITUTIONAL PLANNING
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
Eric distributed the TC Integrated 6-yr Planning Model, 2015/16 to 2020/21 (copy attached to official minutes).
The Strategic Planning Committee proposed the model be developed between now and the Accreditation visit. The model aligns with Accreditation but Accreditation doesn’t drive planning. Almost everything on this model is currently being done however following the model would put everything on a schedule and can be tracked easier.
Consensus: Continue to move forward with the model.
Meeting Adjourned: 12 p.m. to 2 p.m. Respectfully submitted by: Debbie Hegeman