December 02, 2019 Meeting
Agenda
Taft College Senate-of-the-whole Agenda
Monday, December 2, 2019
12:00pm to 1:00pm
Cougar Room
Call to Order:
Public Commentary:
Action Items
- Approval November 4, 2019 Minutes (3 minutes) ACTION
- Superintendent/President update (5 minutes) INFORMATION
- Student Equity Achievement – Program Report (S. Balason, 5 minutes) INFORMATION
Upcoming required report on progress of Taft College for scaling of the Guided Pathways adoption activities. Notification of this required report was received last week. The timeline for reporting will not allow the completed report to come to the Senate Council before going to the Senate-of-the-Whole. This is notice that the report will be an action item on the next Senate-of-the-Whole agenda.
Action requested: NONE.
- Administrative Procedure 7120 Recruitment and Hiring Procedure draft (10 minutes) ACTION
AP 7120 has been modified through the participatory governance and collegial consultation processes to address Academic Senate and other concerns. The Senate Council has moved AP 7120 forward following a series of meetings between Academic Senate President, VP of Human Resources, and Superintendent/President in which the concerns expressed in Senate Council meetings were addressed.
Action requested: Review and approval of AP 7120 as revised.
- Guided Pathways Scale of Adoption Report (V. Jacobi, 10 minutes) ACTION
Report on progress of Taft College for scaling of the Guided Pathways adoption activities.
Action requested: Approval of general report content.
- Charters for Approval of Revisions (10 minutes) ACTION
Charters have been submitted with proposed revisions. Review the proposed revisions in light the purpose of the committee and 10 +1 expectations.
Action requested: Approve with revisions or return to committee with recommendations.
Open Forum for Announcements (5 minutes) NO ACTION
Adjournment
Next Meeting: January 17, 2019 *SUBJECT TO CHANGE
Minutes
TAFT COLLEGE SENATE-OF-THE-WHOLE
MINUTES
MONDAY, DECEMBER 2, 2019
12:00PM TO 1:00PM COUGAR ROOM
Senators present:
Becky Colaw, Kristi Richards, Chris Flachmann, Mike Jiles, Tori Furman, Geoffrey Dyer,
Vicki Jacobi, Diane Jones, Michelle Beasley, Janis Mendenhall, Ruby Payne, Carly Flowers,
Greg Golling, Amar Abbott, Joy Reynolds, Joe’ll Chaidez, Mariza Martinez, Shelley
Getty, Jennifer Altenhofel, Deb Rodenhauser, Darcy Bogle, Jason Page, Nathan Cahoon,
Lori Travis, Mike Mayfield, Wendy Berry, David Mitchell, Paul Blake, Tina Mendoza,
Kelly Kulzer-Reyes
Guests:
Brandy Young, Severo Balason, Leslie Minor, Heather del Rosario, Xiaohong Li,
Call to Order: 12:14 pm
Public Commentary:
None
Action Items
1. Approval November 4, 2019 Minutes (3 minutes) ACTION
1st Jones, 2nd Altenhofel
Accepted by acclamation without change
2. Superintendent/President update (5 minutes) INFORMATION
Dr. Daniels was not present. No update provided/
3. Student Equity Achievement – Program Report (S. Balason, 5 minutes) INFORMATION
Upcoming required report on progress of Taft College for scaling of the Guided Pathways
adoption activities. Notification of this required report was received last week.
The timeline for reporting will not allow the completed report to come to the Senate
Council before going to the Senate-of-the-Whole. This is notice that the report will
be an action item on the next Senate-of-the-Whole agenda.
Action requested: NONE.
Chancellor’s office sent request two weeks ago for the updated report. This is a progress
report only. There is no need for AS President signature.
According to VPSS Balason:
11-26-2019 CSSOs received memo from Chancellor’s office update received. SEAP Report
due in January 2020. The report was on last year’s spending and this year’s projected
spending. In FY 2018-2019 TC expended $1,612,760. The balance, ~20K, was moved forward
to FY 19-20. 3% basic needs were added into the forecast for the upcoming year’s budget
including the COLA of 3.26%. Senate Bill 943 allows SEAP money to provide financial
assistance to students. Additional money was budgeted for tutoring.
We are required to report on two of five disproportionately impacted groups:
1) Black/African-American male completion of transfer level English and math in first
year. (required reporting group)
2) Hispanic male (required reporting)
3) White male (optional reporting)
4) Foster youth (optional reporting)
5) Disabled students
Eveland: We will invite VPSS Balason back in January 2020 to report on the progress
of the SEAP report.
4. Administrative Procedure 7120 Recruitment and Hiring Procedure draft (10 minutes)
ACTION
AP 7120 has been modified through the participatory governance and collegial consultation
processes to address Academic Senate and other concerns. The Senate Council has moved
AP 7120 forward following a series of meetings between Academic Senate President,
VP of Human Resources, and Superintendent/President in which the concerns expressed
in Senate Council meetings were addressed.
Action requested: Review and approval of AP 7120 as revised.
Discussion:
There was concern voiced about hiring discrimination based on allowing people to choose
mode of interview.
TC does not force students to come to campus; we offer multiple modalities. We should
do the same for faculty interviews. Additional concern was voiced about HR creating
questions for interviews. Response from HR(del Rosario): HR does not create the questions.
They simplify and edit questions.
Committee chair – There were questions about consultation with the faculty/division
chair. Section C of AP 7120 –screening for minimum qualifications should be the faculty
division chair, not HR.
Within the sub-sections of AP 7120, there are language discrepancies about faculty
and adjuncts and minimum qualifications screening (Payne)
There were suggested edits in Section E. Add decision about MQE.
About AP 7120
There were multiple concerns mentioned about Part A.b. in AP 7120.
There was a request to faculty to also look at the 2nd Minimum Qualification: applicants
possessing sensitivity to our students’ diversity.(Dyer)
There was a recommendation to remove the name of the current HR software (Newton)
from the AP to avoid future needs for revision and editing.
Consider changing the term “Incumbent” to “final candidate”
First page: Clarity for different pieces of the same process to name the screening
committee members – Golling
Dyer- clarified that as AS President, he only appointed AS members to non-faculty
position committees. During his time as AS president, division chairs selected their
representation, and he appointed them to the committees.
There is an interest in communicating faculty preferences and to get this procedure
right.
There was a request to confirm that the current division chair on the hiring committees
within their divisions.
There is a need to clarify HR policy – define how and when someone has been hired.
HR RESPONSE: This has been reflected in the minutes of the most recent “Ask An Administrator”
session. Discussion ensued about when people are hired and when they leave, as well
as how this is communicated to the campus.
Motion to table until February meeting: Jiles
Second: Deb Rodenhauser
Discussion – Question about whether AP 7120 will be adjusted prior to further AS discussion.
Motion passes unanimously.
5. Guided Pathways Scale of Adoption Report (V. Jacobi, 10 minutes) ACTION
Report on progress of Taft College for scaling of the Guided Pathways adoption activities.
Action requested: Approval of general report content.
The Guided Pathways Scale of Adoption Report is due in March 2020.
The Scale of Adoption form from the Chancellor’s office was recently modified. This
report is happening with Guided Pathways.
Chancellor’s office increased the space to include narrative report up to 10,000 words.
Student Services: Meta-majors
Four pillars of Guided Pathways
1) On-boarding students
Employment opportunities- have counselors looked at the field?
Critical courses and milestones – identify the courses where students struggle to
move forward
Prototype CAPP – Get focused stay focused class.
2) Counselor monitors each program – DegreeWorks does not currently allow us to track.
Students should be able to see this information, but they cannot do so currently.
3) Ensuring students are learning: Student Learning Outcomes
Project-based learning
Work-based learning
Enough hands-on training
Apply learning to career
The report is due March 1, 2020 and must go through the Academic Senate. The Board
of Trustees will have two readings prior to the March submission deadline. Jacobi
has received positive draft feedback from Chancellor’s Office.
Please review the report and send feedback to V. Jacobi.
Motion to approve in concept: J. Altenhofel.
Second: T. Furman
Unanimously approved
6. Charters for Approval of Revisions (10 minutes) ACTION
Charters have been submitted with proposed revisions. Review the proposed revisions
in light the purpose of the committee and 10 +1 expectations.
Action requested: Approve with revisions or return to committee with recommendations.
Many charters have come through. Many committees are looking at how they align with
10+1.
Dual Enrollment
Curriculum and General Education
Distance Learning and Education Committee (new name to avoid acronym confusion)
Motion to approve the charters: Ruby Payne
Second: Darcy Bogle
Abstained: Tori Furman
Open Forum for Announcements (5 minutes) NO ACTION
A reminder that email chains can create Brown Act violations. Emails to the Academic
Senate which result in the discussion of items on the agenda might be construed as
a serial meeting.
Adjournment
Next Meeting: January 17, 2019 *SUBJECT TO CHANGE
Michelle Beasley is taking care of lunch.
January – Rank new position requests.
1 pm – Reynolds and Jiles Adjourn
Respectfully submitted,
Kelly Kulzer-Reyes
AS Secretary