October 07, 2016 Meeting

Agenda

Strategic Planning Committee Agenda

8:30 a.m. – 10:00 a.m.

Friday October 7, 2016

Café Conference Room

                           

 Update on IEPI work including Bob Pacheco

  • Recommendation 4
  • Recommendation 6
  • Work with Student Services SLO’s

 Taft College PRT Visit – November 18, 2016

 Agenda

8:00 a.m. – Introductions and opening remarks, Deb Daniels and Kim Messina

9:00 a.m. – Scheduled presentations and discussions of work-in-progress

10:30 a.m. – Break

10:45 a.m. – Questions, clarifications and next steps

11:00 a.m. – Closing remarks by Deb Daniels and Kim Messina

(Followed by PRT visiting team meeting with Deb Daniels)

 Update on syllabus template/SLO progress

 Informational item on alignment of budget year with APR process (budget year attached)

 AP 4021 process update

 SPC Charter and membership review

 Current APR submissions – feedback, SLO’s

 SAP reports due

 Accreditation – report update and timeline (Preliminary draft should be ready for “fyi” review by Deb Daniels around October 19).

 Integrated Planning Model – web version

Minutes

Minutes of the Strategic Planning Committee

8:30 a.m. – 10:00 a.m., Friday, October 7, 2016

Cafe Conference Room

Members Present: Primavera Arvizu, Eric Bérubé, Jon Carrithers, Greg Hawkins, Michelle Oja, and Mark Williams

 Members Absent: Anthony Cordova and Vicki Jacobi

Guests: Geoffrey Dyer

Secretary: Brandy Young

Update on IEPI work including Bob Pacheco

  • Recommendation 4
  • Recommendation 6
  • Work with Student Services SLO’s

** This item was not discussed** Tabled until Vicki can give the update.

Taft College PRT Visit – November 18, 2016

The IEPI Partnership Resource Team (PRT) will be returning on November 18th for their third visit. This visit will not be an accountability visit, but more of a “check in.” It was suggested that we share the draft ACCJC report that will be submitted to the Commission in March. A draft copy of the report will be sent to the PRT ahead of time. The agenda for the morning will be as follows:

8:00 a.m. – Introductions and opening remarks, Deb Daniels and Kim Messina

9:00 a.m. – Scheduled presentations and discussions of work-in-progress

10:30 a.m. – Break

10:45 a.m. – Questions, clarifications and next steps

11:00 a.m. – Closing remarks by Deb Daniels and Kim Messina

(Followed by PRT visiting team meeting with Deb Daniels)

Update on syllabus template/SLO progress

One of the accreditation recommendations is to publish all course SLOs on syllabi for students. A template has been created that will allow for all CSLOs to be merged into a document from an eLumen report. The process is still being developed but is close to being tested.

Next steps:

  • Work with a group of departments as a trial group
  • Finalize the template
  • Run a trial merge

Informational item on alignment of budget year with APR process

The budget calendar is still in draft form. The draft will be reviewed by the Budget Committee as well as the Governance Council. It was stated that the draft should be reviewed by the SPC while it is in draft form to ensure that SPC APR processes align with the budget calendar. It was suggested that the administrative program reviews be completed by February. The budget calendar will be reviewed at the next SPC meeting.

AP 4021 Program Discontinuation – update

 The administrative procedure for program discontinuation is currently under review. A small task force (Mark Williams, Vicki Jacobi and Kamala Carlson) has been assembled to formulate the AP. Areas of discussion:

  • Ownership
  • What triggers the process?
  • Who triggers the process?
  • Should triggers be written in to the AP
  • Process flow
    • Governance Council – starting point of program discontinuance discussion
    • Monitoring data – SAO and SLO program review data in August
    • Strategic Planning Committee – review data on programs and make a referral/recommendation to Governance Council
    • Trigger conversations in Governance Council, Budget Committee, Curriculum and Division Chairs
  • The original program discontinuation AP was written by a task force from Academic Senate.
  • The old AP has been used at least 3 times. It worked for the local English program. It did not work for the Recreation program and Journalism did not wish to continue with discontinuance.
  • This AP has the potential to also revive or sustain a program.
  • Geoffrey Dyer would like to be involved in the next meeting when the discussions continue. Geoffrey also suggested that the AP be shared with the Curriculum Committee and Academic Senate.
  • It was suggested the title of the AP be changed to the Program Viability procedure.
  • Eric stated that there are white papers on this subject. He will find and share out with the committee.
  • It was stated that the process traditionally originated with the Division Chair. The task force suggests that this may not be the best practice, they believe the process should start in Governance Council.

SPC Charter and membership review

The SPC charter will be updated with the following changes:

  • Add a student representative from Associated Students
  • Remove Coordinator of Counseling/Matriculation
  • Remove Board Member
  • Add VP of Instruction
  • Add VP of Student Services
  • Add Dean of Student Success
  • Add representatives from Academic Senate (2)

Regarding bulleted item #3 – It was asked if SPC will be the group to evaluate resource allocations from program review goal requests for effectiveness. It was stated that the Budget Committee also has a role in this process. A recommendation was made to add this piece in to the Annual Program Review process as part of the actual process. Program leads, programs, and/or departments should be evaluating to see if resources have been effective. The current program review forms are designed to capture this information.  Some suggestions were made to address this issue:

  • Assessment Café – set aside a day where programs can showcase their results at the end of spring
  • Use a science board to showcase data and program review results
  • Facilitate a sense of pride among programs – data ownership
  • Demonstrate the end of the process and what programs are looking forward to
  • Faculty Reports and Brown Bag Lunches used to be the venue for this idea
  • Primavera has had very positive experiences with this exercise
  • Time during spring inservice could be used – Planning Day professional development
  • The exercise needs to be framed around meeting the ACCJC recommendation of evaluating resource allocations for effectiveness.
  • The administrative program reviews can incorporate the evaluation aspect and the effectiveness of resources
  • A detailed plan will need to be in place and implemented by March.

A recommendation will be made to the Governance Council to introduce the idea of an Assessment Café/Science Board presentation.

Regarding bulleted item #3 – title of Program Leads will be not be capitalized. There are no formal designations for program leads among faculty.

The updated Charter will be reviewed at the November 4th meeting.

Current APR submissions – feedback, SLOs

To date there have been four annual program reviews and one goal form submitted. The committee reviewed the submissions and had a brief discussion on the contents. It was decided that there is a lack of SLO data used in writing the program reviews.

A deadline to complete assessments will be established in order to have program review SLO data reports completed over the summer. The proposed deadline is July 1. This item of discussion will be continued in future meetings. The program reviews need to be reviewed for content and what feedback will be given back to the program leads. Brandy will generate SLO reports for these specific programs and have them available for the next meeting.

SAP Reports due

This will be an agenda item at the Governance Council on October 14th. An updated SAP Progress Report list will be generated for that meeting.

Accreditation – report update and timeline (Preliminary draft should be ready for “fyi” review by Deb Daniels around October 19th).

Vicki and Prima have been working with Bob Pacheco to address the recommendations they have been given authorship over. The draft of the report will be going to the Board for review in November.

Integrated Planning Model – web version

 JP Marketing will be contacted to get an update on the progress of the web version of the IPM. The hope is to have the model ready to go live in the spring in alignment with the new TC website upgrade.

Future Agenda Item: Rubric reliability study – Sharyn Eveland

Next Meeting: Friday, November 4, 2016

Respectfully Submitted by Brandy Young

Supporting Docs