December 05, 2016 Meeting
Agenda
Strategic Planning Committee Agenda
10:00 a.m. – ?
Monday December 5, 2016
Café Conference Room
1. Program Reviews (Update)
2. College Futures Innovation Planning Grant
3. PRT Visit Feedback – Next Steps
4. Integrated Planning
5. Other
Minutes
Minutes of the Strategic Planning Committee
10:00 a.m. to 11:30
Monday, December 5, 2016
Cafe Conference Room
Members Present: Primavera Arvizu, Eric Bérubé, Jon Carrithers, Anthony Cordova, Vicki
Jacobi
Michelle Oja and Mark Williams
Members Absent: Greg Hawkins
Secretary: Brandy Young
Program Review Update
Program Leads have been meeting with Eric to begin the writing process of their program
reviews. So far about 4 or 5 forms have been submitted but these are only drafts.
The Student Services Department has been working with Bob Pacheco in formulating their
APRs. It was asked if all the 15/16 APRs were submitted; yes, all of the APRs from
the last cycle were submitted. The Social Sciences Department will be having a large
workgroup meeting soon. It was suggested that a block of time should be scheduled
for the SPC to review submissions. It was recommended that all SPC members review
all submissions. A rubric with criteria should be created; the rubric updated for
the Governance Council ranking could be used. It was stated that the Prioritization
Rubric was created for the alignment of the goal form to the APR form, not necessarily
for feedback purposes. Different ideas were shared on how to tackle the review process
but there wasn’t a definitive decision. A form will be created for feedback to be
filled out by SPC members and distributed back to program leads. The deadline for
the completion of review is at the end of March. The Administrative APRs are due at
the end of February. The APR Timeline will be updated and shared out.
College Futures Innovation Planning Grant- Mark Williams
The College has been awarded a $15,000 planning grant from College Futures. The purpose
of the planning grant is to prepare for a larger grant application. The Innovation
Grant is to promote four year completion of transfer degrees. At the state level there
is $25,000,000 available. Taft College could ask for up to $2.5 million. A group of
individuals has been developed to write the application. They will be participating
in a retreat on December 19th and 20th to strategize. They will also meet twice in
January to formulate ideas and then eventually write the application. The application
is due in February. The College will know by the end of June if it will be awarded
and the funding would take place in September or August.
PRT Visit – Feedback – Next Steps- Mark Williams
The PRT visit took place on November 18, 2016. The team has not yet sent written feedback
to the President. The verbal feedback that was given on the day of the visit was very
positive. The team was very interested in the processes that were put in place and
asked those present to share specific examples. All in all the responses from the
team were very complimentary.
Integrated Planning- Primavera Arvizu
There was an IEPI Planning Convening held here at TC on December 2, 2016. From that
meeting there was an idea developed regarding the “integrated planning” involving
the Student Success, Equity and Basic Skills Plans. The idea is to bring together
the specific groups to discuss how to identify overlapping resources and activities
that are used to implement the plans. The goal would be to integrate the activities
and increase effectiveness and eliminate duplication of efforts.
Other
Framework of Indicators- Vicki Jacobi Vicki would like to add the Framework of Indicators as a future agenda
item. New indicators have been added to the list of choices. Vicki would like to explore
the history of how we have decided upon the past indicators and how we will follow
up. The update to the indicators is due in June. Eric stated that eventually we will
need to look at consolidating all of our plans. He stated that these are high level
indicators and they overlap with other things including our Strategic Action Plan.
Preliminary work should be happening now for our next cycle of Strategic Planning.
Strategic Action Plan Objective 3.1.6 Progress Report – Tony Cordova
Tony Cordova requested that the SPC have a discussion regarding SAP 3.1.6 – Comprehensive
program review – analyze effectiveness of designated “employable” skills, staff development
plan, and partnership plans.
It was suggested to Tony that SAP 3.1.6 be removed from the Strategic Action Plan.
Tony wanted to bring this discussion to the SPC. Eric gave a brief history of the
CTE program and explained the gap in activity regarding SAP 3.1.6. Mark made the recommendation
to remove the SAP because he believes it is a duplication to efforts already being
made. Tony will submit a Strategic Action Plan Progress Report that states the SPC
agreed to consolidate the objective. This objective will be discussed in the Governance
Council as an update item. It was stated that the status of the Strategic Action Plan
be updated. Some objectives could be obsolete or irrelevant.
Next Meeting: January 6, 2017 — 8:30 a.m. to 10:00 a.m. (tentative)
Respectfully Submitted by Brandy Young