Event Planning Guide

Below is a guide for planning club or organization events at Taft College.

Step 1: Submit the online event request form

Submit the online event request form below.

  • Submit the request by or before the 20th day of the month prior to have the event placed on the student life calendar.
  • The online event request form must be submitted a minimum of 10 (ten) days prior to the event.

Event Request Form

An email will be sent within 3 days after the request is submitted approving or denying the request. See possible reasons why an event is denied (PDF).

Step 2: Reserve a location

If requesting the use of a classroom or conference room, contact HR to reserve that location once the event request has been approved.

Step 3: Market your event

Once the event is approved and a location is secured, begin publicizing the event.

  1. Create a flyer and email it to [email protected] in a word document prior to posting or handing out.
  2. Follow the posting policy (PDF) to place flyers or posters around campus.

Step 4: Submit a report of your event

Complete and submit the Event Report form immediately following the event.

Complete the Event Report form

Step 5: Deposit revenue from the event (if applicable)

Turn in all revenue generated from a fundraiser to the cashier at the cashier’s desk in the Administration Building.

Turn in a copy of the deposit slip to the ASO mailbox or scan and email it to [email protected]

Step 6: Remove your marketing materials

Remove all posters and/or flyers immediately following the event.

All activities must be held virtually for the Fall 2020 semester. Canvas and Zoom will be the platforms used to conduct club events.  Club leaders will work with the club advisor or the ASO advisor to host meetings and/or events using Zoom.