September 18, 2015 Meeting
Agenda
Strategic Planning Committee
Agenda
10:00 a.m. to 12:00 p.m., Friday, September 18, 2015
Café Conference Room
1. Comprehensive Program Planning/Review
2. Access Committee and Cognos Club
- Review the work that has been done in replicating Annual Program Review reports with the goal of integrating equity data
3. Proportionality for Access and Success
4. Next Meeting Date and Time
Minutes
Minutes of the Strategic Planning Committee
10 a.m. – 12:00 a.m., Friday, September 18, 2015
Café Conference Room
Members Present: Diane Baeza, Darcy Bogle, Agnes JEguaras, Greg Hawkins, Vicki Jacobi, Mark Williams
Members Absent: Eric Bérubé
Guest: Sharyn Eveland
Secretary: Brandy Young
The Committee welcomed Diane Baeza, the new CTE Director, and made brief introductions around the table.
The Minutes from the September 4, 2015 meeting were approved without changes.
1. Comprehensive Program Planning/Review
Mark opened the discussion with an overview of the status of Comprehensive Program Planning/Review. The Comprehensive Program Planning/Review is mandated in our Strategic Action Plan. A suggestion was made to change the terminology of Comprehensive Program Planning/Review to the Comprehensive Program Plan. The committee agreed to the new terminology.
In order to “facilitate collaboration as per Board Policy with Academic Senate on all recommendations for new program creation and discontinuations,” a proposal for a new committee was made. The committee would be a sub-committee of the Governance Council. The proposed name was Program Implementation Committee (PIC). A handout was distributed that outlined the charge, rationale, and structure of the committee. The committee would provide recommendations to Governance Council for program resource allocation, creation, planning assessment, and discontinuation.
- Consideration of new program proposals, including assessments of resources needed, probable enrollments, required partnerships, etc.
- Oversight and implementation of program discontinuation, including periodic assessment of program viability based on the program discontinuation policy/criteria
- Implementation of comprehensive program planning including periodic assessment of resource implications of programs, annual program reviews, division input, etc.
Discussion on the proposal was as follows:
• The committee would be operational in nature.
• The committee would not make policy.
• The committee would focus on implementation, “the Legislative Office.”
• The committee would analyze information for programs.
• For program discontinuance, would current Academic Policy need to be changed?
• The committee would monitor the steps to inactivation.
• Need to integrate Program Review data to monitor graduation rates for program inactivation.
• Advocacy – not a decision making body.
• The Senate will initiate as well as the Governance Council – program creation/inactivation.
• A suggestion to the wording of the first bullet on the proposal was made: Oversight
and implementation of the program discontinuation process, including periodic assessment
of program viability based on the program discontinuation policy/criteria.
Discussion regarding how programs should be considered for inactivation using benchmarks and graduation rates took place:
• We have not set benchmarks for programs, graduation rates, retention, persistence,
and employment/transfer.
• Institution Set Standards have been set, but how are we achieving them?
• PIC would also look at ISLO and PSLO data.
• We need to process/inform so we can plan.
Action Item: Define the processes and criteria in line with Academic Policies (program creation and discontinuation).
Action Item: Start from the bottom and establish benchmarks.
Next Meeting: Wednesday, September 30, 2015 10:00 a.m. to 12:00 p.m. in the Café Conference Room
Respectfully submitted by Brandy Young