November 01, 2013 Meeting
Agenda
Strategic Planning Committee
Agenda for Regular Meeting
8:30 a.m. to 10:00 a.m., Friday, November 1, 2013
Cafeteria Conference Room
To: Sam Aunai, Darcy Bogle, Brandy Cramer, Agnes Eguaras, Vicki Herder, David Layne,
Mark Williams
From: Eric Berube, Chair
Date: October 30, 2013
Recorder: Debi Wooley
Timekeeper: TBD
Agenda:
1. Minutes of the October 4, 2013 meeting are being transcribed – 5 minutes (8:30
am-8:35 am)
2. Governance Council Update – Vicki – 5 minutes (8:35 am-8:40 am)
3. Budget Committee Update – David – 5 minutes (8:40 am-8:45 am)
4. Report on Action Items from the Previous Meeting – All – 15 minutes (8:45 am-9:00 am)
- a. Comprehensive Program Review (Cognos, SSS)
- b. RP Group Definitions
- c. Hope Scale
- d. National Clearinghouse/Datamart Student Tracking
5. Key Success Indicators – Eric – 50 minutes (9:00 am-9:50 am)
Objective: Develop a preliminary list of potential Key Success Indicators for use in monitoring
institutional
effectiveness.
6. Other Items – All – 10 minutes (9:50 am-10:00 am)
7. Adjournment
EB/dw
Minutes
Minutes of the Strategic Planning Committee
8:30 a.m., Friday, November 1, 2013
Cafeteria Conference Room
Members Present: Eric Bérubé, Vicki Herder, David Layne
Members Absent: Sam Aunai, Darcy Bogle, Brandy Cramer, Agnes Eguaras, Mark Williams
Guest Present: Sharyn Eveland
Timekeeper: Eric Bérubé
Agenda:
1. The minutes of the October 4, 2013 meeting are being transcribed – 5 minutes (8:30 am-8:35 am)
2. Governance Council Update – Vicki – 5 minutes (8:35 am-8:40 am)
October 25, 2013 Meeting:
Eric distributed instructions for completing the ranking of Annual Program Review Goals to the council members. Darcy and Mark updated the council on progress in establishing the Student Success and Student Access Committees. Adrian gave a report on progress made in establishing a centralized intranet site for TC committees. The council agreed to support the establishment of a new Safety Committee. A draft of a charter for the Budget Committee was introduced, revised, and approved.
3. Budget Committee Update – David – 5 minutes (8:40 am-8:45 am)
No update at this time.
4. Report on Action Items from the Previous Meeting – All – 15 minutes (8:45 am-9:00 am)
a. Comprehensive Program Review (Cognos, SSS)
The discussion continued regarding the CPR process. Vicki brought an Integrated Planning Model from DeAnza College that was introduced at a student success conference she attended. It was well received by the committee members and Vicki was encouraged to take the planning model to Dena to see if she would be interested in adopting something similar for TC.
b. RP Group Definitions
Eric distributed a handout of definitions of Key Success Indicators. The group discussed the definitions and concluded that there is confusion campus wide regarding these and other definitions (i.e. ARCC Report and the Scorecard). Vicki volunteered to put together a matrix showing data elements and a list of the different versions of the definitions.
c. Hope Scale
Eric distributed a handout regarding the Hope Scale and requested that the committee members read it in preparation for discussion in the future.
d. National Clearinghouse/Datamart Student Tracking
Eric noted that we are making progress on this. Currently we are submitting data to see what we get back.
5. Key Success Indicators – Eric – 50 minutes (9:00 am-9:50 am)
Objective: Develop a preliminary list of potential Key Success Indicators for use in monitoring institutional effectiveness.
Eric distributed a copy of the Taft College Strategic Plan 2011-2016. The discussion began with a question regarding the difference between a benchmark and a key success indicator. Eric explained that a benchmark is a standard of performance that you want to reach. He said he would send out an article that he had on setting benchmarks. He also noted that benchmarking is a big part of the new standards.
Regarding key success indicators, Eric defined those as measures that are aggregated to a higher level, the important ones, the ones that really matter to the institution as a whole. A core set of measures are important to an institution to monitor the health of the institution. Key success indicators cut across the whole gamut of institutional effectiveness. We’ve got about 18 months to get this accomplished before our accreditation site visit. We do have student achievement outcome indicators, but we need to benchmark those and what we’re going to do with them as an institution, that is, determine how we monitor those indicators and when and how we intervene when performance on those measures drops.
Eric said that he will bring back definitions of KSIs or send them out. We have a start with Student Achievement Outcomes, Scorecard, and Institutional Level SLOs. We need to break it down by strategic plan area, then we benchmark—we know what the measure is—but what do we do with it and why.
We also need to line up and integrate all of our cycles, make time to work on it, and identify time for the Governance Council to address KSIs. Both top down (administrative and faculty leadership oversight) and bottom up (faculty and staff participation) processes are needed and are critical for the institution.
Action Item: SPC members should review the Strategic Plan and be prepared to discuss KSIs for each area of the Strategic Plan in the near future.
6. Other Items – All – 10 minutes (9:50 am-10:00 am)
No other items were introduced.
7. Adjournment
The meeting adjourned at 10:30 a.m.
Debra Wooley
Secretary