April 05, 2013 Meeting
Agenda
Strategic Planning Committee
Agenda for Regular Meeting
9:00 a.m., Friday, April 5, 2013
Cafeteria Conference Room
To: Sam Aunai, Darcy Bogle, Diana Duran, Val Garcia, Vicki Herder,
David Layne
From: Eric Berube, Chair
Date: April 2, 2013
Recorder: Debi Wooley
Timekeeper: TBD
Agenda:
1. Review and approval of minutes of the February 27, 2013 meeting – 5 minutes
2. Governance Council Update – Val – 5 minutes
3. Budget Committee Update – Val – 5 minutes
4. Report on Action Items from the Previous Meeting – Eric – 5 minutes
Previous Action Item: Ask Dena for an electronic copy of the PowerPoint presentation and Eric will put it on the Institutional Research website.
Previous Action Item: Bring evaluation comments from the Annual Program Review to the next meeting on April 5, 2013 and add it as an agenda item.
Previous Action Item: Eric asked Brandy to call eLumen support to request that a field for distance learning course coding be added to the database.
Previous Action Item: Eric will meet with Jason to discuss “timing out” on the IR website when people are entering their program reviews, possibly incorporating an auto-save function.
Previous Action Item: Eric will gather electronic copies of all campus plans that have been published and put them on the IR website under the “Planning” tab.
Previous Action Item: Eric will replace the “N/A” choice on the Strategic Planning Survey with “IDK” at David Layne’s request.
Previous Action Item: Include “Customer Satisfaction Surveys” on the agenda for the April 5, 2013 meeting.
5. Customer Satisfaction Surveys – Eric – 5 minutes
Objective: Update only
6. Strategic Planning Survey Results – Eric – 30 minutes
Objective: Identify areas for improvement and make recommendations to the GC
7. Annual Program Review Evaluations – Eric – 30 minutes
Objective: Update only
8. Other Items – 5 minutes
9. Adjournment
EB/dw
Minutes
Minutes of the Strategic Planning Committee
9:00 a.m., Friday, April 5, 2013
Cafeteria Conference Room
Members Present: Eric Bérubé, Darcy Bogle, Vicki Herder, David Layne
Members Absent: Sam Aunai, Diana Duran, Val Garcia
Guests Present: Brandy Cramer
Chairperson: Eric Bérubé
Timekeeper: Debra Wooley
1. Review and approval of minutes of the February 27, 2013 meeting – 5 minutes
The minutes were approved by consensus.
2. Governance Council Update – Val – 5 minutes
No update was given.
3. Budget Committee Update – Val – 5 minutes
No update was given.
4. Report on Action Items from the Previous Meeting – Eric – 5 minutes
Previous Action Item: Ask Dena for an electronic copy of the PowerPoint presentation and Eric will put it on the Institutional Research website. Completed.
Previous Action Item: Bring evaluation comments from the Annual Program Review to the next meeting on April 5, 2013 and add it as an agenda item. Included on the agenda for today’s meeting.
Previous Action Item: Eric asked Brandy to call eLumen support to request that a field for distance learning course coding be added to the database. A new field was not added but there is a way to distinguish the courses now.
Previous Action Item: Eric will meet with Jason to discuss “timing out” on the IR website when people are entering their program reviews, possibly incorporating an auto-save function. This issue was addressed.
Previous Action Item: Eric will gather electronic copies of all campus plans that have been published and put them on the IR website under the “Planning” tab. Completed.
Previous Action Item: Eric will replace the “N/A” choice on the Strategic Planning Survey with “IDK” at David Layne’s request. Completed.
Previous Action Item: Include “Customer Satisfaction Surveys” on the agenda for the April 5, 2013 meeting. Included on the agenda for today’s meeting.
5. Customer Satisfaction Surveys – Eric – 5 minutes
Objective: Update only
The committee members discussed the decision to eliminate the annual Administrative Programs Effectiveness Survey, and the mini Customer Satisfaction Surveys that some departments are sending out recently as part of their program effectiveness measures. Some members of the committee feel that an anonymous annual survey for all departments still garners valuable information for the goal of continuous improvement. They feel that anonymity is key for candid evaluation to occur.
A “Suggestion Box” for the entire college covering all departments was also suggested because of its anonymity and for the opportunity to address a concern immediately rather than having to wait for an annual survey.
It was also determined that a feedback loop is necessary.
Action Item: Eric will put together a formal recommendation to the Governance Council to address these concerns. The recommendation will be reviewed by the SPC as an agenda item at the next meeting.
6. Strategic Planning Survey Results – Eric – 30 minutes
Objective: Identify areas for improvement and make recommendations to the GC
The survey results will not be available for two weeks. The survey was originally distributed to SPC members only and later distributed to Governance Council members. The survey is still open and will not be closed until next week.
Action Item: The survey results will be added to the agenda for the May 3, 2013 meeting.
7. Annual Program Review Evaluations – Eric – 30 minutes
Objective: Update only
The comments were reviewed briefly.
Action Item: Eric will re-organize the raw data and cluster it into categories including one for “incorrect assumptions.” He will bring the new spreadsheet back to the next SPC meeting.
8. Other Items – 5 minutes
None were addressed.
9. Adjournment
The meeting adjourned at 10:30 a.m.
Debra Wooley
Secretary