April 17, 2015 Meeting

Agenda

TAFT COLLEGE

Governance Council

April 17, 2015

12:10 pm – 2:00 pm – Cougar Room

 

Facilitator:          Adam Hightower

Recorder:            Brandy Young

Timekeeper:      Velda Pena

Minutes:             Melissa Blanco

 

  1.  Approval of Minutes from March 27, 2015 Meeting                                                                 5 Minutes
  2. Committee Reports                (brief)                                                                                            20 Minutes
    1. Access Committee (Mark Williams)
    2. Success Committee (Darcy Bogle)
    3. Budget Committee (Brock McMurray)
    4. Strategic Planning Committee (Mark Williams/Darcy Bogle)
    5. Campus Safety and Security (Darcy Bogle)
    6. Information Technology Committee (Adrian Agundez)
  3. Institution Set Standards and Standards for Data Reporting

SPC Recommendations (led by Mark/Darcy)                                                                                     45 Minutes

  1. Accreditation Update and Annual Report (led by Eric Berube)                                            25 Minutes
  2. Governance Council Evaluation/Committee Evaluations and                                              15 Minutes

2015 Institutional Effectiveness Survey (led by Eric Berube)

 

Next Meeting:  May 8, 2015

Call for Facilitator, Recorder and Timekeeper

 

Final 2014/15

Meeting:             Thursday, May 14, 2015

Minutes

GOVERNANCE COUNCIL MINUTES

April 17, 2015

 

Members Present:      Darcy Bogle, Kanoe Bandy, Sheri Black, Bill Devine, Geoffrey Dyer, Sharyn Eveland, Greg Golling, Adam Hightower, Laura L’Ecuyer, Dena Maloney, Brock McMurray, Velda Pena, Tony Thompson, Vicki Jacobi, Brandy Young, and Mark Williams

Members Absent:       Kamala Carlson and Bruce Ferguson

Guest:                              Eric Bérubé

Facilitator:                       Adam Hightower

Recorder:                        Brandy Young

Timekeeper:                  Velda Pena

  

APPROVAL OF MINUTES

  • The minutes of the meeting held March 27, 2015 were approved by consensus.
  •  

COMMITTEE REPORTS

 

  • Access Committee (Mark Williams)
    • Mark distributed a handout titled “Access Committee Update-April 17, 2015” (copy attached to official minutes). This provided an overview of the current focus and goals of the committee.
    • The Access Committee is currently focusing on enrollment management.
    • Mark also stated they are also working on plans to provide beginning and advanced Cognos reporting training for April 27-28 and April 29-30.
  • Success Committee (Darcy Bogle)
    • The committee is focusing on course completion and retention data to help plan goals for the new semester.
    • They are working on building a plan to support the other plans by using the completion by design model.
    • Darcy stated the committee will conduct a student survey via phone to help gather data and student feedback regarding their experience at Taft College.
    • They will be surveying students who dropped mediation math course with a W.
    • Tony expressed deep concerns regarding the use of student workers to conduct these surveys and the issue of confidentiality.
    • He requested for students to not be used for this task and Darcy agreed she would have staff conduct the surveys rather than the student workers.
  • Budget Committee (Brock McMurray)
    • Brock stated the committee has met and has been working to identify funding sources for the prioritized list of program review items/goals and will be forwarding their recommendations to Dena soon.
    • The Institutional Effectiveness Partnership Initiative conference was held at Bakersfield College. There were 4 indicators identified; two of which are related to fiscal services. These are also being discussed by the committee.

 

 

 

Governance Council

April 17, 2015

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      • Brock also stated he and his staff are working with budget managers in finalizing the budgets for 2015-2016.
  • Strategic Planning Committee (Mark William/Darcy Bogle)
    • Darcy and Mark are scheduled to present on another agenda item and will update the council at that time.
  • Campus Safety and Security Committee (Darcy Bogle)
    • Darcy stated the committee met last Friday.
    • The committee is currently working on updating and renewing the MOU with the City of Taft for the campus security officer.
    • Darcy distributed a handout titled “Taft College Campus Safety Officer and Advisor Accomplishments – March 18, 2014 to April 16, 2015” (copy attached to official minutes).
    • The handout outlined all the various tasks and accomplishments achieved by the campus security officer.
    • Darcy asked the GC members for approval to renew the MOU with the City of Taft for the campus safety officer and advisor position, currently being held by Officer Kevin Altenhofel, for 2015-2016.
    • CONSENSUS: The GC members agreed to renew the MOU with the City of Taft for 2015-2016 and retain Officer Kevin Altenhofel as the campus safety officer and advisor for one more year.
  • Information Technology Committee (Adrian Agundez)
    • Adrian is currently looking at New Thin Client products to replace our current bulky desktop computers. The Thin Client runs two monitors at the same time and averages at a cost of $1000 per system.
    • Adrian stated the second draft of Tech master plan is still being developed and reviewed.
    • Adrian announced our legal counsel, Lozano Smith, will be on campus in the Cougar Room on May 18th at 2pm to present legal aspects of technology and the Board Policy regarding campus use of technology.
    • Tony asked if there has been any discussion regarding the signature page. This is a concern from Academic Senate.
    • Also when will there be final draft? Dena said it should be done by fall. Adrian will take the recommendation of dropping the signature page from the procedure.

 

 

INSTITUTION SET STANDARDS AND STANDARDS FOR DATA REPORTING

(Led by Mark Williams, VP of Instruction and Darcy Bogle, VP of Student Services)

  • Mark distributed a handout titled “Institution Set Standards and Standards for Data Reporting Strategic Planning Committee (SPC) Recommendation” (copy attached to official minutes).
  • Darcy stated the SPC has been working on the ISS and standards for data reporting and will be creating a research agenda.
  • Currently, TC has an abundance of data and it is critical to pinpoint our research needs and eliminate redundancy. We also need to align program review data with data definitions; scorecard, etc.

 

Governance Council

April 17, 2015

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  • Mark stated we need to make successful course completion the focus and the key metric.
  • We will continue to use the 80% rule and the Completion by Design model.
  • Members had concerns on how to tie program review goals to such key measures as student retention, especially when some results of requests are after the fact. Example: A department may request professional development training as their request, but the results of such training are not seen until after they attend.
  • Dena asked when will the GC take a look at our set of data that shows how well our students are doing and will we be looking at the 4 recommended Institution Set Standards identified by the SPC as the benchmark as the regular data?
  • Mark stated we have our standard data from program reviews and we will still use that data and we will maintain and augment with scorecard data and Institution Set Standards data to create a larger data set, but remove redundancy.
  • Reviewing our programs, updating/analyzing our goals, and measuring our success need to be an annual process to be effective.

ACCREDITATION UPDATE AND ANNUAL REPORT

(Led by Dr. Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

 

  • Erik distributed a handout titled “2015 Annual Report Final Submission” (copy attached to official minutes).
  • The completed Annual Report was submitted on April 15th and Eric summarized the report.
  • The SPC has a recommendation of 4 Institution Set Standards and these will be brought back to the Governance Council at a future meeting.
  • Eric stated all materials have been submitted to the editing committee for our Accreditation Self Evaluation. The editing team is working on compiling evidence. The editing team should be complete by April 27th and sent out to the campus community for review.
  • The IR is creating an Accreditation website which will house the all accreditation reports and information for access
  • Upon completing the editing and narratives for the Accreditation Self Evaluation, then it will be submitted for community input, final editing, and then prepared to go to the Board of Trustees in June.
  •  

GOVERNANCE COUNCIL EVALUATION/COMMITTEE EVALUATIONS AND 2015 INSTITUTIONAL EFFECTIVENESS SURVEY

(Led by Dr. Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

  • The charters for Governance Council along with all official District committees call for annual evaluations.
  • All committees will need to discuss procedures on how to conduct these.

 

Governance Council

April 17, 2015

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  • Evaluations will be done this spring and will need to have evidence compiled for review in the fall.
  • All Governance Council committee charters will need to initiate the evaluation component.
  • The Intranet should be the central location to house the charters.
  • There are 4 Academic Senate Committees described in the Governance Guide. The Senate may wish to add their charters to the Governance Guide ( SLO/ASC, Academic Policies and Procedures, Curriculum, Academic Development Committee)
  • The Institutional Effectiveness Survey will be sent out the campus community on Monday, April 20th. The results will be compiled and made available to each department for use in their program review in the fall.

OTHER

  • Regarding designated smoking areas, Dena stated we may relocate the one near the baseball fields. This has been referred to the Facilities Committee. She stated 25 out of 112 college communities are 100% non-smoking.
  • Dena also announced that Jana Peters, Human Resources Director, will be resigning April 27th.
  • Dena stated the position was created back in 2001 at a Grade 13; however, the current scope of the job and duties has created the necessity to revisit the level of grade before recruiting.
  • She believes a grade 18 -20 is more reflective of this positon and asked the GC members for support of the upgrade.
  • CONSENSUS: The GC members all agreed and supported the decision to re-grade the Human Resources Director position before recruiting.
  • GC members expressed the necessity for all auditing and evaluation of positons routinely, not just when they become vacant. All positions charge over time.

 

 

Next Meeting:  Friday, May 8, 2015

Facilitator:          Vicki Herder

Recorder:            Darcy Bogle

Timekeeper:      Laura L’Ecuyer

 

Meeting Adjourned:      2:05 pm

 

Respectfully submitted by:

Melissa Blanco

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