February 22, 2019 Meeting

Agenda

Accessibility (508) Oversight Committee

 Room S-11
February 25, 2019
9:00 -10:00

Agenda

  1. Approval of minutes (Amar)
  2. Assembly Bill #434 (Amar)
  3. Update on Siteimprove Software (Amar)
  4. Cloud Version of Adobe suite/Adobe professional (Amar)
  5. Review of AP 5145 (Amar)
  6. Meeting Adjourned

Date of next meeting: 03/23

Minutes

Accessibility (508) Oversight Committee Minutes for

 Friday, February 22, 2019

 

Attendees: Jason Zsiba, Adam Bledsoe, Terri Smith, Vicki Jacobi, Barbara Amerio, Bill Norris, Emily Dunham, Amar Abbott

 

Meeting called to adjourn at 9:08 am by Amar Abbott

Minutes:  Bill Norris noticed he was not listed in the attendee list for last meetings’ minutes. Terri 1st motioned to approve the changes to the previous minutes, Jason 2nd motioned, and the committee approved

 

  1.  Assembly Bill #434:  It is believed by most members that being compliant by the deadline of July 1st.
  1. Barbara addresses her concerns about being compliant by the deadline because if Taft College is not, the school will lose money.
  2. Jason also mentioned that in the bill it says that we should have a certificate to show that we are in compliance with Bill #434.
  3. Amar suggests that the committee do some more research on the certificate and what need to happen, so TC is compliant.
  4. Jason mentions that he needs to bring a few things to the Public Information Committee in order to become compliant. Taft colors are not compliant, resulting in the entire theme of the website not being compliant. Jason can bring these complaints to the committee so the issue can begin to be resolved.
  5. Barbara asks Jason to look over the Financial Aid’s handouts and informational sheets so her staff can start the process of becoming compliant. Jason accepts.

 

  1. Update on Siteimprove Software
  2. Amar missed the deadline for the board memo in December but made the deadline for January. Amar gave the memo to Severo, but it was not discussed in the February board meeting. Amar was sure to have it in by the end of the day and has it approved. Should be in the next board meeting in March.
  3. Jason will train Adam on how to use the software to ensure that all courses on Canvas are compliant.
  4. DOCUMENT FOR COMPLAINT 3rd PARTY WEBSITES: VPAT, Voluntary Product Accessibility Template
  5. Vicki Jacobi has begun to make a list of sites that the school uses that need to be checked for accessibility.
    1. Campus logic, canvas, Smart Catalog, Dashboard, DegreeWorks, Tour Track, TC Multiply, Insite Commerce, lib guides, touch net, creative café, Survey Monkey, Vital Source, and any other tools or applications available to the public and are used by students that need to be checked for accessibility compliance.
    2. Vicki suggested that the committee looks into a way to ask the campus about the different tools that students use.
  6. Amar will get with his committee with Andy and Adam to discuss the most effective way to handle the buying, vetting, checking compliance of new software and tools, and making sure they are
  7. Vicki has started on a new technology plan for the tools and applications that students are wanting. Has a list of the technology. Her question is, are they accessible? Vicki suggests that there be a plan, or certification process, which is made for the new tech that is coming in so it can be looked at and made sure it is accessible.
  8. Amar mentions that there is language in the board policy that talks about what the vendors have to do to make sure their product meets accessibility requirements and that they have 90 days to prove it meets accessibility guidelines. Also, the language should go on every contract. Amar and Andy in the future will be working on a process to streamline the purchasing of software and equipment.
  9. Barbara suggests that before moving forward, talk to Deb. Amar will talk to her and Andy.

 

  • Cloud Version of Adobe suite/ Adobe professional
  1. Amar wanted to get a price quote for professional, but just professional cannot be purchased, the entire Adobe Cloud application will have to be purchased.
  2. Adobe will give a pilot until July. However, the school has to promise they will buy the entire package by the end of the pilot.
  3. The price of the application is unknown at the moment because of negotiations but should be around $13,000 a year, but there are not sufficient funds in the committee budget.
  4. There is another software that has multiple different software inside, but there is a big learning curve, it is complex, and hard to learn.
  5. com will have some training for the program.
  6. Barbara said her department can help in the purchase of the program but not every year and can only put in a small amount of funding.
  7. Vicki announced that guided Pathways would pay for this year and future years, the funding will have to come off the top of the budget if it is campus-wide. Will give a quota of $15,000 and needs to be in the 2019 budget because the deadline is March 15th.

 

  1. Review of AP 5145
  2. The charter has been edited and changed, highlighted portions.
  3. If any members find any changes that need to be made, send them to Amar and the committee with review the suggested changes and vote at the next meeting.
  4. Amar suggests that the document will be reviewed every 2 years to stay up to date.
  5. Vicki suggests that the AP 5145 be moved forward and sent to Jeffery on the Senate Terri motions 1st and Vicki motions 2nd. The motion was approved.
  6. April 1st is the next senate meeting.
  7. Meeting Adjourned at 9:56 am

Next meeting will be on March 22th, 2019.

Supporting Docs