DegreeWorks FAQ

DegreeWorks is a web-based tool for students to monitor their academic progress toward degree completion. DegreeWorks allows students and their advisors to plan future academic coursework.

A DegreeWorks audit is a review of past, current and “planned” coursework that provides information on completed and outstanding requirements necessary to complete a degree, major, minor, or concentration.

Yes. Access to DegreeWorks is through the Web. Anywhere you can log in to MyTC will allow you access to DegreeWorks.

Yes. Like other processes you use through MyTC, DegreeWorks is accessed through your secure log in. Remember that your advisor, faculty, and selected staff will be able to view the information contained in DegreeWorks.

Currently, DegreeWorks is available to all students. Advisors, counselors, and selected staff will also have access for the purpose of supporting your progress through your academic career.

The information in DegreeWorks is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in DegreeWorks tomorrow.

No. DegreeWorks is a snapshot of courses in-progress, planned, and in academic history. Registration will continue to be handled through the Student menu of MyTC.

Yes. DegreeWorks is laid out in block format displaying degree, major, minor, and concentration requirements information. Look for unchecked boxes to identify requirements that you still need to
complete.

Yes. See the Planner section below for information.

Yes. Once grades have been processed at the end of the semester, they are viewable in DegreeWorks following the nightly refresh; however, though grades are viewable in MyTC once posted by an instructor, final grades are not available in DegreeWorks until after the final grading period for the semester has ended. Courses in-progress are listed with an “IP” grade.

Yes. On the Audit tab, click on the Class History link at the top for a printable list of courses taken at TC as well as transfer courses.

You should consult your academic advisor or counselor for a review of your audit. Any exception to certificate, major, or degree requirements should be discussed with your academic advisor or counselor.

There could be several reasons. One is that DegreeWorks may not have refreshed since a change was made (the information is refreshed nightly). Second, there could be some paperwork that needs to be completed. For example, if you have completed transfer courses, it is possible that the college has not received an official transcript or the coursework is pending review. Transfer coursework is not posted to your TC transcript until 12 units has been completed at TC. Check with the Records Office if your transcript or audit does not reflect transfer work you have completed.

You cannot update course information in DegreeWorks. To change your major/certificate, please
contact your academic advisor or counselor, or submit the changes on the required admissions update before registering each semester.

Contact the Counseling Center.

DegreeWorks uses the information that is current for your transcript. You will be able to view any courses that have been completed/registered for/transferred by the date your audit was last refreshed. (Data is refreshed nightly.) Keep in mind that any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit.

Your academic advisor or counselor is your primary point of contact. If your advisor or counselor determines that your audit is incorrect, he/she will contact the Registrar for assistance.

Your major GPA is a calculated GPA based on coursework used to fulfill major requirements. This GPA will appear within the major block requirements of your audit. Additionally, depending upon your college, the major GPA may also include courses that potentially could have been used within the major block but were not needed to fulfill specific requirements.

Your audit will outline for you courses still needed to meet degree, major, and/or certificate requirements within each specific block. You may then use this information to discuss your plan with your academic advisor or counselor.

Your academic advisor or counselor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will contact the Registrar for assistance.

For assistance, contact the Counseling Center.

Check with the Counseling Center or the division liaison for the major of your choice. Contact the Counseling Center.

DegreeWorks is designed to show a listing of your majors and certificates in the Student View audit. Additionally, each major and certificate is broken out into individual requirement blocks within the audit. Students pursuing simultaneous degrees or a second major in a degree will need to click on the Degree drop down box at the top of the Student View audit in order to view the additional requirements.

You can access your second degree audit by using the Degree drop down menu at the top of the screen.

There could be two reasons. First, the course did not meet either the minimum number of credits and/or minimum grade requirement for use in your program of study. Second, all requirements have been met and this course is simply not needed.

Courses from which you have withdrawn will appear in the Insufficient Due to Grades and/or Repeats block on your audit.

You should contact your academic advisor or counselor to resolve any substitution issue. Any waivers, substitutions, or exceptions for degree, major, or certificate requirements must be communicated to the Records Office by the evaluator or appropriate department chair.

Not necessarily. If you have applied to graduate, the evaluator will perform a preliminary audit of your coursework prior to the add/drop period of your final semester and a final audit after all final grades have been submitted to determine if you are eligible to graduate. Missing requirements will be communicated to you by the Records Office.

• By a split screen, the Planner allows you to drag and drop courses from your audit into future semester blocks. You can also type courses directly into the planner boxes. You must enter the course as it is labeled in the catalog (e.g., ENGL 1000, not English 1000).
• Alternatively, you may wish to begin your plan with a template, which will lay out a suggested plan of study semester-by-semester. To do this, in the right side “Student Educational Planner” column, click “Load in a pre-defined plan”. Complete the necessary information to search for an appropriate plan. Note the search form is pre-populated with your curriculum data. Select the correct plan by Catalog year and click “Load into my plan”. Once the plan is populated, edit as desired, then click “Save Plan” to retain the plan of study you developed.
• Note that requirements beginning with a “- ” are labels indicating what type of specific course should be used to fulfill that item in your plan.

No. Nothing entered on the Planner will affect your actual audit. You can, however, see how the courses you have entered in your planner will apply in your audit by checking the boxes next to the semester blocks that you wish to include (check all of the boxes to see how your audit will look if you complete your entire plan) and then clicking on Run a New Audit. In the audit on the left-hand side of the screen, you will see how the planned courses applied to the various degree/major/certificate requirements.

Yes; however, only one plan at a time may be kept as an active plan. You should mark the plan that you expect to follow as your active plan. This information may be used by university administrators to determine the demand for various courses each term.

Yes. DegreeWorks will allow you to save all plans you create; however, only one plan may be marked as active.

Yes. Your advisor or counselor can see your plan(s) and participate with you in the planning process. There is a Notes feature, as well, for you and your advisor to keep additional information.

Your advisor or counselor may choose to lock your plan after discussing it with you. Once your plan is locked, you will need to return to your advisor or counselor to make any additional changes.

No. Your planner is for planning purposes only. You will register through the Student menu of MyTC during your assigned registration time slot.

No. Your planner is for planning purposes only. Final course schedules are available to students online shortly before registration. If you discover that a course you had planned is not being offered, you should identify an alternative course and move the original course, if still needed, to a future term.

Yes. There is a print button at the top of the planner.

So that your advisor or counselor will be able to track what you intend to take at another institution, please do the following: in the course field enter the subject you intend to take beginning with a hyphen for example “- Math” (make sure to include a space between the hyphen and the subject). In the Notes field, enter the institution and course you intend to take at the other institution, such as, “Bakersfield College, MATH B22”.

No. The What If function is for informational purposes only. You will see the header What If Audit displayed at the top of the audit whenever an audit is run on a What If scenario. I’m thinking of changing my major/certificate.

Yes. The What If function will perform an audit based on the hypothetical major/minor/concentration and will show how your completed, current, and planned coursework meets the requirements of the hypothetical major/certificate.

Since What If scenarios are not stored on DegreeWorks, your advisor can only see your results if the two of you work through a What If procedure together.

Yes. DegreeWorks will allow you to select more than one major at a time, or to select multiple major(s), and certificate(s).

No. What If plans are not saved on DegreeWorks. You would need to run a new What If scenario next time you log in to see it again.

Yes. If you want to share it with your advisor at a later date, you should print your What If scenario.

Always speak with your advisor or counselor first. After consulting with your advisor or counselor, you may change your program of study.

The Term Calculator will show you your estimated cumulative GPA after you fill in hypothetical grade information. By putting in your current earned units and GPA and placing your in-progress courses in the table (this all will default in for you) along with the grade you anticipate receiving for each course; you will see a revised cumulative GPA based on the estimates you provided.

No. This is an estimate only.

"P” grades do not count in your GPA. Remove courses for which you expect to receive a “P” from your course list before calculating GPA.