November 21, 2014 Meeting

Agenda

ITC 11-21-14 (PPTX)

Minutes

ITC Meeting Minutes

November 21, 2014

10:00 am – Science 11

Members Present: Adrian Agundez, John Eigenauer, Shelley Getty, Mark Gibson, Gustavo Gonzalez, Dan Hall, Richard Hudson, Steve Lytle, Aldrin Luben, Ruby Payne, Terri Smith, Linda West

Members Absent:  John Dodson, Ricardo Garcia, Brock McMurray, Jana Peters, Tiffany Rowden, Tony Thompson, Mark Williams

Guests: Dr. Dena Maloney

 Facilitator: Adrian Agundez

Recorder: Heidi Archibald

Meeting Called to Order: 10:05 a.m.

Approval of Minutes of the September Meeting

* Tabled until the December meeting.

 

AP 3720

  • Dr. Maloney was present at the meeting to address any questions or concerns that faculty and staff may have regarding Administrative Procedure 3720. Dr. Maloney reminded those in             attendance that AP 3720 has been reviewed by the legal department and is being put in place to protect the system and our data as well as the District and employees. She also informed the committee that administrative procedures do not require Board approval. All existing staff and any new hires will be required to sign the document one time only, unless changes are made to it. ASB is also reviewing AP 3720 as it will directly impact students. We are looking at implementing the student version in the Spring and the staff version somewhere around January or February. There were a few questions asked by the committee regarding emails and devices that will require some research by Dr. Maloney. She will report back at the next meeting.
  • Dr. Eigenauer notified the committee that Academic Senate has put off the discussion of AP 3720 until January.

ITC Charter

  • Adrian reported to the committee that he, along with Dan and Linda have reviewed the document again.
  • Dr. Maloney explained that the verbiage used in the document was basically boiler plate wording. It’s the same for all Governance meeting charters. She suggests that Adrian finish the document and have it ready for the Governance Council on December 12th so that we can move forward.
  • Ruby Payne mentioned possibly bringing ITC discussion to FIG to involve more instructors when it comes to planning what type of equipment should be purchased following the Technology Master Plan.
  • Dr. Maloney feels that Student Services staff should be largely involved in the technology planning as well.
  • Dr. Eigenauer brought it to the committee’s attention that we may need to focus a little bit more on assessing the need for technology training and reporting it to the Staff Development Committee.

Year 2 Equipment Replacement

  • 35 iMacs for T10, 35 NComputing stations for T5, and 15 NComputing stations for TCI have all been approved by the Board and purchased. We will be replacing the old equipment during Christmas break.
  • Adrian is finishing up the cost assessment for replacement projectors for the Science building and the STEM building. All new projectors will be identical. He is researching the possibility of purchasing replacement screens as well. Those items will also be replaced during Christmas break.
  • For Spring break, we will be finishing up the laptops or laptop cart replacements for the Science building. Ruby Payne requests that once IT makes a decision that they then discuss it with the Math and Science faculty.
  • Ruby Payne reminded IT that the laptop carts will need to have the updates done on them during the Christmas break as well.

 

The meeting was adjourned at 10:55 a.m.

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